New Templates Available

New Templates Available: Standing Appointment Conversion Denial and Standing Appointment Denial templates are now posted on OFR Intranet under Part-time Appointments and Posting Documents.

Revised AAPAN Form

Please know that the Academic Administrative Post Appointment Notice (AAPAN) has been updated and is now available on the OFR website.  The new form includes a dropdown menu allowing you to select “Reason for Revision” at the top. 

New Standing Appointment Letter Template

Notice: We have created a new Standing Appointment Letter Template. It has been posted on the Intranet under Part-time Appointments & Posting Documents.

Promotion and Tenure Guide 2013-14

The Promotion and Tenure Guide for Deans and Administrative Staff in Deans’ Offices has been updated and posted on the OFR website.

Recently signed Letter of Understanding with UWOFA

Dear Colleagues,

We have recently signed a Letter of Understanding with UWOFA in order to clarify the eligibility of Part-Time Members to serve on Collective Agreement committees. The challenge brought to our attention was that a Part-Time Member may be eligible to be nominated or elected, but may not be a
Member during the entire period of operation of the Committee.

The Letter of Understanding states:

For the purpose of eligibility to be nominated and elected to a Collective Agreement committee as listed below, a Part-time Member is only eligible if the Member holds a Standing Appointment; the Standing Appointment may be from a Unit other than the Unit striking the Committee.

1. The Annual Performance Evaluation committee as described in clause 4.1 of the article Annual Performance Evaluation.

2. The Appointments committee as described in clause 5.6(d) of the article Appointments.

3. The Workload committee as described in clause 3.1 of the article Workload.

We will be updating the Part-time Member/Preferred Status to include the Standing Appointment information from other Units as soon as possible.

In addition to the above, we have clarified that a faculty member must be a Member (i.e. under contract) at the time of the election, inorder to vote.

Please feel free to contact your FRC if you need furtherclarification or guidance.

Regards,

Michele Parkin

New Templates Available

Updated Limited Duties Cancellation Letters have been posted on the Intranet.

ROE for faculty with Standing Appointment

Under the FRR/RYMA model of part-time appointments, Records of Employment indicating termination would automatically be sent to Revenue Canada for each part-time faculty member after they had completed a Limited Duties course. Under the new Standing Appointment model we view the faculty member with Standing Appointment as having “continuing appointment” so as to avoid their removal from faculty directories between courses, and to reduce the administrative burdens associated with frequent terminations and rehires. A consequence of the new model is that we do not automatically file Records of Employment for faculty members with Standing Appointment at the end of their assignment. Some faculty, however, still wish to make claims for Employment Insurance and require a Record of Employment to do so. As a result, Human Resources will issue Records of Employment indicating a “end of contract” status for persons with Standing Appointment at their request. Please ensure that you direct such persons to Human Resources should they require a Record of Employment.

Please do not hesitate to contact our office, or Human Resources if you have any questions.

Full-Time Academic Recruitment Form

The Full-Time Academic Recruitment Form has been updated on Faculty Relations website. Thank you,

LIMITED-DUTIES HIRING

Please note that in compliance with the reporting requirements under cl. 15.7 of the Appointments Article and cl. 5 of the Employment Equity Article of the Faculty Collective Agreement, a Search Process Report for all Limited-Duties Hiring must be completed in each Fiscal Year. (summary
of # of applicants, citizenship, gender etc.)

The form is posted on the OFR website.

Please complete the Report and send it back to your respective Faculty Relations Consultant (Jennifer King or Cathy Zackrias) by May 15, 2012.

New Template Available

New Template: Notice (to Member) of (Appointments Committee’s) 2012 Interim Assessment for Probationary Standing Appointment template is now posted on OFR Intranet with Part-time Appointment templates.